Process Management

In an increasingly globalized economy, an organization’s ability to respond quickly to internal and external changes is a crucial factor to ensure its competitiveness. This implies that companies must proactively act to embrace the changes by applying technology that controls and automate the business processes, and all its related resources.

The solution:

Polymita is a powerful system that allows an organization to completely automate and manage the lifecycle of its processes, organizing the people team work, and the related content and information, 100% on-line, from a web browser.

Key benefits:

• Increase the productivity of your organization by automating and managing your business processes. Your organization's activities will run more smoothly and efficiently after being modelled and automated.
• Quickly detect and correct problems such as downtime, bottlenecks, and any other inefficient use of resources. Auditing and monitoring using real data obtained during process execution allowing early detection of problems.
• Improve cooperation between departments and with external organizations such as clients, suppliers, partners and distributors. The organization's interaction with all these groups can be easily modelled and systemized, thus offering greater efficiency when exchanging information and tasks.
• Provide better service to clients, suppliers, distributors and partners by automating processes and detecting problems early on. Business rules specify how different situations will be dealt with and resolved.
• Increase control and traceability for your organization's activities. The system allows you to present a real-time snapshot of the assigned work in process at any time.
• Get valuable, precise information about your organization's indicators to guide rapid decision making. Using balanced scorecards updated in real time, the most important indicators for each process can be seen.
• Facilitate compliance with laws, regulations, procedures and best practices. Using the Polymita saves time by letting the system automatically generate all required information and documentation.
• Integrate your systems through the processes. Connect your processes to existing systems (ERP, CRM, databases, applications, SOA services and others).

Continuous process improvement:

 

1. Analysis and modeling

• Process modeler
• Documentation and simulation
• Integration gateways with BPA platforms
• Data modeling.
• Forms and views definition
• Immediate execution of the model
• Rapid modeling and testing cycles.
• Automatic synchronization between configuration and processes models.
• Collaborative working between different roles through the web interface

2. Process and Rules configuration

• Processes and activities import and configuration.
• Business Rules definition.
• System integration (EAI) and SOA.
• Production versioning and deployment.
• The configuration and the process model remain synchronized.
• The configuration changes are reflected in real time.
• The integration module links external systems, processes and data through connectors

3. Process Execution

• Process Workspace.
• Task List.
• Business exception handling.
• Start processes from web forms.
• Configuration and customization of process workspace.
• End users work through the process workspace.
• This interface can be easily customized without programming.

4. Auditing, monitoring (BAM) and analysis

• Monitoring of KPI in real time.
• Dashboards.
• Process auditing.
• Indicators definition and presentation.
• Integration with reporting and Business Intelligence tools
• Other sources of information can be combined to define indicators.
• Audit of process instances is a key for compliance solutions.
• Dashboards can provide a global vision of process performance, allowing the user to drill down to details if required.